What are Non-routine Secretarial Services?

In our previous article, What are Routine Secretarial Services?, we discussed the typical services which a corporate service provider will cover. In this article, we will touch on what are non-routine Secretarial Services.

Non-routine secretarial services are typically items that do not happen on a regular basis. They are generally not the usual statutory requirements.

Opening of Corporate Bank Account

Every company requires a corporate bank account. A corporate service provider can assist with the opening of one to facilitate your business transactions.

Accounting Services

Most companies will deal with their accounts in house. Some companies may decide to outsource their day to day accounting services to corporate service providers.

HR and Payroll Services

Things like payslips, CPF preparations, payroll, leave computation, IR8A preparation can be outsourced to a corporate service provider.

Application for the relevant work passes

If your corporate service provider provides work pass related services, you can outsource your applications for passes like Employment Passes, S Passes, Work Permits, Dependant Passes to them. For Singapore Secretary Services, we have an in-house associate company that is a registered employment agency.

Ad-hoc Director’s Resolutions

These are resolutions drafted with reference to decisions made by the board. Here is a non-exhaustive list of the matters which may require a director’s resolution.

Transfer of shares
Allotment of shares
Change of registered office
Change in business activity
Change of financial year-end
Change of company name
Issuance of dividends
Filing of errors
Opening and closing of bank account
Appointment of new officers

The corporate service provider will then have to prepare and obtain the relevant signatures and file the resolution for the changes to take effect.

Ad-hoc General Meetings

The Annual General Meeting (AGM) is mandatory. However, if there are matters which need shareholder approval, they can be passed through obtaining the shareholders’ consent through an Extraordinary General Meeting (EGM). Here is a non-exhaustive list of the matters which may require the calling of an EGM.

Approval for allotment of shares
Appointment or removal of directors

Other Miscellaneous Services

Preparation of meeting chairperson’s speech
Application of visas
Application for grants
Sourcing for candidates for job vacancies within the company
Booking of venue for general meetings

These are non-exhaustive. These are just some of the miscellaneous services that a corporate service provider may provide. Please note that the services provided by different corporate service providers are not all the same.

When in doubt, seek legal advice or consult an experienced ACRA Filing Agent.

Yours Sincerely,
The editorial team at Singapore Secretary Services

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